Thursday, February 26, 2015 09:48 GMT
DIRECTOR'S BLOG - THE COUNTDOWN CONTINUES
There is still a nip in the air, but inside our timber office the temperature is hotting up (literally, as there are a few here who insist on sauna-like conditions in order to function!). I can count on the fingers of one hand the number of days this month that there hasn’t been a formal meeting planned in my diary, home or away.
Essential to establish the foundations of this year’s planning, but whilst few meetings are troublesome in themselves, it’s the necessary thinking time to “join the dots” between the various elements which is the challenge. ‘Cause and Effect’ is a term frequently quoted in our office: every change and improvement in one area has an impact on a myriad of others. Given the number of developments planned for the 2015 Land Rover Burghley Horse Trials this is more of a juggling act than ever – but (to shift the metaphor) I’d rather have a game of dominoes in February than one of Jenga in the summer!
In recent weeks much time has been taken up concluding plans for a revamp of the Grandstand, as this year the freestanding area at the West end of the Arena will be changed to offer more seats to purchase for the Sunday show jumping, so the team are ensuring that printers are advised of changes to row and seat numbers and that these are programmed into the software that supports our on-line booking processes for the Box Office opening in May.
This month we have met with our Caravan Steward, a new Grandstand steward’s assistant, our competition Technical Delegate, the organisers of the Exhibition Village and Celebrity Talk Area, various sponsors, our TV production company and PR agency. A very large proportion of our incoming post now is applications from Tradestand hopefuls – our ‘regulars’ and many keen newcomers – which must be sifted through in advance of the meeting of the Tradestand Selection Committee. And how could we forget that all-important element, food and drink, so we have had further talks with our public caterers – after all, every army marches on its stomach!
All this leads me to conclude that horses are relatively straightforward to look after, even at this level of our sport, but humans are ever more diverse in their habits and tastes - shopping, culinary and otherwise - and we have to “get it right” for near on 160,000 visitors in (as I write) 196 days’ time. In a few short weeks, the first meeting of the year of the LRBHT Committee takes place, which always serves to focus the mind, but the judge and jury will be you, the public, and as ever, that Rolex clock on our website’s homepage serves as my ultimate alarm clock – with no snooze button!
Friday, January 30, 2015 09:35 GMT
DIRECTOR'S BLOG - TO START OUR COUNTDOWN TO LAND ROVER BURGHLEY 2015
January is, I’m told by my PA (who must have too much time on her hands, or a classical education, I’m not sure which!), the month of exits and entrances, derived from the Roman god, Janus, who was traditionally depicted as double-faced, one side looking to the past, the other to the future.
Appropriately, January is our time at LRBHT to take our last look at the 2014 event, before we launch ourselves very definitely forwards into the planning for 2015. We have allowed ourselves our brief, annual ‘go-slow’ over the Christmas period, but now the year end finances are fast approaching, so there is a flurry of work to ‘close the books’ and commence budgeting for another cycle. The previous year’s event has been fully de-briefed, and every last detail pored over, internally and with all our contractors, the ‘lessons’ of 2014 (where things have not gone so well) have, we sincerely hope, been learned, and we are now ready to do it all again!
Our office is once again buzzing – meetings with our site team, the Police, our Veterinary Co-ordinator, the Box Office, our corporate hospitality providers, public caterers, our commentators, the organisations which run some of our retail Pavilions and our wonderful plumbers, have all taken place in the last three weeks alone. Of course, it’s hard to believe that planning for one week in September could cause such year round hubbub, even angst! With nearly too many years’ involvement with the Burghley Horse Trials for me to comfortably admit to, I should be able to do it in my sleep. But in the events industry, this level of activity is normal and readily understood, especially when one’s core staff in the Organisers’ Office numbers just seven, with some working only part-time over the winter months.
There is also one small, but significant, factor that comes into play when, each January after the Christmas break, my crew step back into the wooden cabin we call ‘home’: the Horse Trials here still run, and proudly so, according to the traditions evolved over half a century, but they must also evolve incrementally into the new century in order to appeal across the many generations which love our great Event - Janus-faced indeed! There will therefore be some changes to the visitor experience this year – they are exciting, not threatening, I promise! – so watch this space as our plans unfold over the next seven months.
Tuesday, September 30, 2014 14:36 GMT
2014 - DIRECTOR'S CLOSING BLOG
My final blog of the year is always a matter of mixed emotions. As I congratulate the team for a job well done and letters continue to flood in regarding this year’s competition and its fairy tale finish for eventing’s favourite grey gelding, there is also that ‘morning after’ feeling.
Everything has now left Burghley Park. Only the sheep and the deer, who take a ‘Horse Trials holiday’ in another part of the Park, are actually ‘back’ – arguably in their rightful place! – just in time as the grass turns green again where it was, until recently, made yellow by temporary structures overhead
Over the course of two weeks, we witnessed the departure of all our guests, equine and human, and the extraordinary process of de-constructing the intricate infrastructure of the entire showground. It takes six weeks to build the site, which is a feat in itself, but I am doubly amazed at how quickly it all comes down.
The last contractor, Woodhouse, finally left on Friday 19th September, having been the first to arrive on 28th July to put up our temporary stables and commence the build of Avenue A, the first of many of our rows of tradestands. Our site stewards have all bade us farewell – a sure sign that we are now officially ‘closed for business’.
More sobering is the realisation that personal thank you letters must now be written to an army of volunteers and sponsors, and – perhaps the most telling elements of our administration – that accounts’ reconciliation, ticket audits and de-briefs have begun. It all needs to be done ‘immediately’ and there are still only so many hours in the day. Everyone is requesting information and cannot understand why, now the event is, in their minds, concluded, their questions cannot be answered straight away!
This is the essential precursor to our planning for 2015. Before that process can start, all need to recover from 2014. On average it takes those in the office four weeks post event to be really fit for purpose once more…. they are a remarkable bunch who manage almost without exception not to report themselves as sick for 11 months of the year; they save it up specially for this time! Their line of work demands early starts and late finishes and weekends throughout the summer months, so the odd day off now with sore throats and colds is almost ‘part of the job’ and elicits little comment from me.
Over the summer, they have become sad embodiments of that advertising slogan ‘don’t cook, just eat’ - fuelled by sugar and ‘bad fats’ (actually, fabulous cakes provided by family members – or even sent to us by owners and fans from around the world) and late night, impromptu decisions to eat pizza and drink wine over their computers in the office, the conspicuous lack of such sustenance makes their return to normality that much more joyless!
As I gaze out on the Park in the glorious, last rays of autumn sunshine - it’s a good time to reflect on a really positive year for our sport. Lest we forget, Team Nicholson and Avebury made history in 2014 on our turf, with their unique hat trick of consecutive Burghley wins – that will take some beating in future years, and the electric atmosphere in the Main Arena on the Sunday more than made up for a relatively low entry this year. We can be forgiven for thinking it a slightly sad result for GB as we watched an Antipodean clean sweep by Andrew, Jock and Sam.
It was also a fine year for that other essential element of the Land Rover Burghley experience – shopping. This year we treated our 166,000 visitors to a stunning 630 exhibits, including a new Country Living Makers’ Marquee. Just as important as keeping our Event at the pinnacle of the sport in the eyes of competitors and spectators is the task of offering the best in retail to a discerning public, and making it a lucrative and worthwhile experience for the retailers. It’s not enough to offer more of the same, year on year. We do get tearful visitors in the Organiser’s Office on event as they can’t find so-and-so, or so-and-so isn’t in the same position as last year, but an injection of change – albeit an incremental one – has to be made in order to keep the selection fresh, appealing to a younger visitor as well as consistent on quality across the board. It’s a real balancing act. The tradestands account for one of our biggest and most demanding de-brief exercises post event, as the invitations to prospective exhibitors - new ones and old time favourites - need to be sent out by February 2015.
So, this Director’s blog is very much the end from me, as we put Land Rover Burghley 2014 to bed, but with hints of the beginnings of Burghley 2015. We look forward to seeing you all again from 3rd – 6th September next year. As ever, thank you for coming, for sponsoring, for helping, for competing, for exhibiting, for supporting us in spirit from everywhere from hospital beds to ringside, and above all for enjoying all that this great Event offers.
To enjoy some of Land Rover Burghley 2014 highlights please click here.
Wednesday, August 27, 2014 09:20 GMT
DIRECTOR'S BLOG - 'EASY' - OUR MOTTO FOR THIS YEAR
I would normally be disappointed to look out of the window on a Bank Holiday and to see it raining but not this weekend, as hardly time to sit in the garden. A little bit of rain will help freshen things up but glad the forecast is becoming drier and remaining warm as there is still heavy kit to come in - generators and TV trucks amongst other items - and we don’t want the ground too soft for this. I note the irrigators are still working, so continue to be reassured regarding the long-term forecast being good for the event. Luckily although some contractors are working on site, many decided to take the day off having driven themselves hard over the past few weeks to get ahead of schedule. Always good to have some spare capacity as you never know what’s around the corner! Ominously this last weekend it was the call to say one of our main phone lines isn’t working – definitely on plan B now. Communications in this game are so important; whether throughout the year amongst the office team, or throughout the event when it’s particularly important amongst contractors and officials, - there’s one chance to get it right and messages have to be delivered quickly and accurately hopefully only once , tomorrow won’t do. So….. a small degree of angst has set in. During the Event we have our radios, our PA system, phones and mobiles (but at this stage I would like to add no mobile boost masts!) and we will have our wifi – or we had until this, so BT if you are reading this, please help out, we need the line repairing quickly – NO PRESSURE, but please BT - without it our computers are not working, the WiFi cannot be tested , we have no phones, we have delayed our planned move to the showground (which from now on is referred to as ‘up top’ from our usual residence (now worryingly referred to as ‘home’ by several in the office). The computers have gone ‘up top’, but we cannot use them, so I am hastily putting this blog together from my laptop ‘at home’!
Had a quick site tour this morning, just to satisfy myself that apart from the communications there are no other 11th hour hitches. I spy Henson Franklyn towing a trailer with a load of flag poles and sponsor boards to be installed – reminds me must check with Anne that we have all the nations flags, but most importantly thought I would casually drop into conversation that I hoped they would not drive their vehicle into Ring 2, with the ground being a little wet and don’t want to risk the wrath of our Clerk of the Course by leaving wheel tracks, however minimal because as far as he is concerned nothing less than perfect will do. Didn’t need to say anything – they saw me coming, and shouted out ‘promise not to drive into Ring 2’ - relieved they had remembered a little ‘incident’ from two years ago, but felt guilty I had doubted them. Had to say something, so told them I thought it was a brilliant idea of theirs to sink sockets into the ground for our directional finger posts.
They’re not likely to have time to read this, so can reasonably confidently say that they will have their work cut out– we’ve decided to sink sockets as hopefully a ‘once and for all fix’ - digging them in each year is ridiculously time-consuming – not sure they appreciate what a mammoth task it’s going to be – the ground is so stoney – but as they drove off they shouted ‘easy’! That has to be our motto for this year, so together with Land Rover’s strapline – ‘Can and Will’ add to this ‘Easy’ and the sky’s the limit – hope I’m feeling the same next week.
Back to the office and there is an army of helpers putting together an eclectic selection of gifts that sponsors and exhibitors have contributed for our riders and grooms. In an effort to inspire a little more zest into the workforce I recently asked them to ‘shake a leg’ as there was still much to do and the clock was ticking. Georgia responded that she had ‘no more shake’ in her, so has brought her Mum and sister in to collate all these goodies. So thank you to Georgia’s Mum and Sister and to our generous contributors : Heyland and Whittle, Pedigree, Horsemasters, Land Rover, TAG equestrian, IRT ( sunscreen – must be a good sign), Dr. D’S (horse treats!) Dodson and Horrell, Pipers Crisps and Dubarry.
Alice our summer temp from Hartpury has told me she is now dreaming about laminating and using the guillotine – I hastily add for administrative purposes and when she is not doing this she is ‘stuffing’ envelopes at a rate that would make the Post Office wince.
Mention keys and everyone in the office looks at me with a worried expression – I have been known to lose them – just occasionally and sometimes at critical times; office keys, car keys… you name it, but Chris our Site Steward has just dropped in a key to my temporary portacabin ‘up top’, so when I can locate keys to my courtesy Range Rover that I am fortunate to be in possession of for the next few weeks I will drive ‘up top’ to see if we yet have communications!
Thursday, August 14, 2014 10:40 GMT
DIRECTOR'S BLOG - 'LIFE IN GENERAL' IS FOR OTHERS!
Not that anyone is in need of a wake-up call right now, but it is hard to believe that this time next month we will be clearing up after the 2014 Land Rover Burghley Horse Trials! And there’s still much to be done to ensure we are ready to open our gates to everyone on Thursday 4 September, and indeed to those of our visitors who come to watch the first Horse Inspection on the Wednesday afternoon.
Last weekend saw the aftermath of Hurricane Bertha which no doubt helped to supplement the irrigation to the course and showground that commenced 10 days or so ago. Dave Carpenter, one of our cross country building team oversees this and if conditions dictate most of his working day can be taken up checking the irrigation system and constantly moving equipment to new areas. We needed a little rain to freshen everything up, but we don’t want it too wet as the ground conditions in the setting up period are crucial.
It’s actually been ideal for the early site work on the showground. Every day as I drive into the Park another piece of the jigsaw has been fitted; grandstands are going up, lines of shedding for the tradestand exhibitors, the bandstand outside the Members’ Enclosure – I am sure many could learn a lot from Jack, the Woodhouse Site Foreman, who plans and works with effortless ease and is always cheerful. Woodhouse is a local company from Nottingham and together with GL Events, from nearby Peterborough, provide much of our temporary structures. He and his small ‘crew’ move in en masse towards the end of July – living on site. I have witnessed that Jack, amongst his many other attributes, is also head chef and often when I am leaving the office he is busy cooking supper, no doubt eagerly awaited by his team when they come down from the showground having worked from dawn up until when the light fades.
Chris, my own Site Manager, is working nearly every day now and last weekend was on site just to keep an eye on the build of a new Land Rover exhibition unit. I am sure this will take pride of place at the event. He used his time wisely and whilst everything was relatively quiet and, in between showers, spray painted markers to delineate the positions for our temporary portacabins. Definitely part of the ‘Horse Trials family’ our lovely Plumbers, John and Pete Clarke, have been busy connecting temporary showers and loos almost as quickly as they are delivered on site – there’s still many more to come though and I think the deliveries are overtaking the connections! Nothing is too much trouble for them and they will help anyone out – as indeed will all our contractors. Soon their attention will turn to the Members’ Caravan Site. Plans for marking out all the ‘plots’ for those who have booked Caravan Memberships have recently been checked – we need to be sure that no new trees have been planted since last year – this has been known to happen, but there is always a ‘Plan B’.
Last week our concentrations turned to TV recces and filming for the course pre-view – and which I hope will be on our website very shortly. With Gatcombe now behind him Captain Phillips, our Course Designer, spent a couple more days with us and final decisions were made for the cross country, which our Technical Delegate also approved. Having cast my eyes over last month’s blog, I am amused that as anticipated further thoughts and discussions have subsequently been around regarding the last fence!
Last minute thoughts on naming of cross country fences have also been high on the agenda, something that tends to take up a disproportionate amount of time for what the end result is likely to achieve and I am never sure how significant it is; as ever compromise is the name of the game – the names have to tick a box for TV, our Sponsors, our visitors, the programme, maps –the little things in life always cause the most angst!
Anne’s entries have closed, so she is now in overdrive and until after the event the Office virtually becomes her ‘home’. I enquire tentatively at this time of year to see who from the office is still riding – unlikely as they don’t have much spare time, but there may be opportunities at the weekend – thankfully they all say ‘you’ve got to be joking ‘ and I breathe a sigh of relief thinking at least there will be no injuries – Anne retorted the other day, ‘well what about you’, but I stopped this a long time ago!
Our President, Miranda Rock, called by last week and it was opportune to catch up. The months have rushed by this year and we have not had many opportunities to see each other. As ever we sprinted through everything as Miranda was popping over the Burghley Pony Club Junior Camp and I needed to see Sodexo, our Event caterers, who had come over for a final ‘run-through’ arrangements. Not only do they provide the catering in the Members’ Enclosure, but they also look after all our requirements for packed lunches for officials (many!), corporate hospitality, press and indeed our President’s Guests. Annette Grundy, our catering steward, had also driven over from Norfolk to attend the meeting and I felt a twinge of guilt that I had such little time to talk to her about anything else other than the ‘matter in hand’ – hopefully we can catch up post event to discuss ‘life in general’. I would be happy to wager a little bet that by the end of September we will both agree that ‘Life in General’ is for others!
Thursday, July 31, 2014 11:47 GMT
DIRECTOR'S BLOG - THE WHEEL KEEPS TURNING......
As we edge inexorably towards the Event (I try not to count, but Sol with her Social Media ‘days to go’ hat on reminds me it’s not much over 30 days now!), certain jobs go to the “when I get around to it” pile and the Blog is probably one of them, no matter how hard I try.
One of the features of these “last days” is that a certain levity and humour takes over at odd moments – rather like a soldier under fire or a doctor in the midst of a dire medical emergency, I imagine.
My team are all hot and bothered and working incredibly long hours now, and if it takes a pistachio ice cream – a Sophie favourite – or occasional pizza and wine (long “after hours”) to bring about a morale surge, then so be it. On my way back from town and armed with ice cream for the office, I drove into the Park earlier this week to see George, our Groundsman, who presently seems to be mowing around the clock, both the cross country track and much of the showground, so I hope his efforts will be acknowledged by our visitors in September. I offered him an ice cream – gratefully received but with a wry smile he said it was the first gift I had ever offered him! A pang of guilt came over me and as I drove back to the office I went out of my way to see two of the Estate forestry team, who were busy strimming and looked similarly hot and bothered, so distributed more ice creams.
Buster, of course, looks on longingly at anything on offer. He has taken his usual summer season position in his shady picket fence area outside the Competition Office, and patiently awaits the next delivery of dog treats kindly donated by Mars and destined for the riders’ goody bags . We hardly dare do it (since the weather changed instantly last year), but Fiona – a new member of our clan – has started the annual online search for a dog paddling pool. The way our days are at the moment, the humans are more likely to end up in it by the evening, than Buster by day.
The equestrian competition side is particularly busy at the moment. Anne and Georgia run it like a well-oiled machine. It all comes at once and however hard they try to spread out the work over the preceding months it doesn’t happen. It’s not just the entries; the photocopier is going non-stop running off instruction sheets for fence judges, medical, veterinary information and much more. Anne is finalising the radio order and has just casually told me we need another 30 or so this year for the crossing stewards – she sees this as an administrative nightmare, I of course see it in budgetary terms!
Jacqueline has been absorbed in drawing up the map for the tradestand area, all rather a rush as this is needed for the ‘You Are Here’ boards which are being re-designed imminently. There are so many aspects to be co-ordinated, and by such a small tribe in the office, who despite being so focussed on their ‘own area of speciality’ work closely as a team to ensure everything is pulled together – inevitably some things won’t go to plan, but as long as the sense of humour remains all will be OK.
Mark Phillips has spent the morning with us, which could be considered ‘beyond the call of duty’, as he has his own event to run this weekend at Gatcombe. Much of his time was spent discussing the last XC fence – I knew it was going to be a lengthy process when Philip (our Clerk of the Course) asked me to call into his yard and be part of the discussion. There is much to take into account; top of the list has to be the competition, but there are other considerations, including television. Our TV producer is coming over next week to film the XC for Burghley TV – and we will try to get all the fences branded and looking as near finalised as we can – not much time to go as we only concluded the ‘game plan’ for the final fence at 12 noon today. What’s more I have a sneaky feeling that Philip and Guy will further develop the ideas we came up with, in only the way that they can – their depth of knowledge and expertise is second to none, but nowadays you also have to be creative in this job.
Meanwhile, we are expecting lots of international visitors this year, and my PA has been running a mini Box Office of her own, sending out invitations across the globe. This is her first year as part of our organisation and I am not sure she expected this – in fact when we discussed the role way back in the Spring I had made light of it, forgetting just how much time it takes!
Finally, as I look out of my window, I can see the Burghley Pony Club camp in full swing – there seem to be more bikes around than ponies, but it is very hot so I expect the ponies will be quite happy in their shady temporary stables. It’s a reminder to ask Georgia how the Pony Club entries for this year are going, they are due to close very shortly - and then another fleeting reflection – this is where it all began for so many fans of our sport, myself included, and where the next generation of enthusiasts will likely be drawn from. The wheel keeps turning….
Tuesday, June 17, 2014 13:51 GMT
THE DIRECTOR’S BLOG – STARTING OUR ‘COUNTDOWN TO BURGHLEY 2014’
Over a year has passed since I wrote my first blog for last year’s Event and here we are again. I had a less than subtle reminder last week from Sol that she had been’ patiently’ waiting for me to put pen to paper for over a month so she can post the first of 2014’s. It is certainly not for lack of trying to find a few free moments to gather my thoughts in order to sift through many things that have recently taken place in order to bring you up to date in a manner that I hope will be of interest.
Preparations seems to have been caught up in a whirlwind since Badminton – perhaps I brought home from Gloucestershire a little bit of their unkind weather, which in itself served as a reminder that there are some aspects of organising events over which we just have no control – definitely an uncomfortable space to be in.
I always move up a gear after Badminton and this year has been no exception; in recent weeks there have been numerous matters to attend to, many totally unrelated to the equestrian competition. Looking through my diary has brought back a little of what we have touched upon: meetings with Land Rover - our title sponsor, trade exhibitors, television and media, site layout, catering, health and safety – the list goes on. It should be so simple – we’ve been in the business for more years than I care to admit ……but nothing stays the same!
Sophie, who is covering for maternity leave, is a new member of our ‘tribe’. She is no stranger to event organisation, having worked two years for LOCOG as equestrian services manager for Greenwich. Since joining us last November she has been dividing her time with other fixtures, including Olympia and more recently at Royal Windsor where she was overseeing the Endurance competition. I have to admit being relieved this is over and we are now seeing a little more of her – albeit she is off again shortly to help at Barbury Horse Trials. If there is any truth in the saying ‘ if you need a job doing ask a busy person’ we will be OK. On rare sightings of her in the office her tidy desk belies a mammoth amount of work she is covering in what is grandly called our ‘Ops. Department’; overseeing items such as tentage, signage, traffic management, temporary electrical requirements and much more besides.
Turning to the equestrian element, following planning meetings last Autumn, outline changes for the cross country course were decided with Mark Phillips. Groundwork preparation commenced prior to x-mas in order to allow time for restitution and new areas to become established. Philip Herbert is now working in earnest with his course building team to start fabricating the actual fences. Mark is due to visit this week to take things on to the next stage, no doubt there will be a flurry of activity in advance of his arrival.
Last week we had our annual ‘get together’ of key cross country officials, which starts the ball rolling for the administration of XC day: allocation of judges, medical and veterinary requirements, fence repair teams, radio communications, layout in cross country control unit, etc. How reassuring it was to look round the table and feel the depth of knowledge and experience we are fortunate to benefit from. This is where the real wheels of the event turn and everyone’s enthusiasm and genuine desire to help must never be underestimated.
Friday, September 27, 2013 15:42 BST
2013 - DIRECTOR'S CLOSING BLOG
It’s a peculiar mix of elation and sadness as I write the final blog for the 2013 Land Rover Burghley Horse Trials. There is a feeling of euphoria all around – not least I expect in the Clifton Promise camp – and our congratulations again to Jock Paget – and let us not forget Clifton Promise’s owners Frances Steed and Russell Hall. I doubt Jock has yet come down to earth; winning Badminton and Burghley within 6 months of each other and on the same horse is no mean feat. We wish him well in his preparations to be Champion in Kentucky next April and in so doing he would become only the second rider ever to win the Rolex Grandslam.
The sadness comes about as we oversee the final breakdown of the Event. It has taken all year to prepare this about and in a matter of 3 weeks we say farewell firstly to our equine guests, their riders who partner them and grooms who look after them. Then the stable staff return to their ‘day job’, quickly followed by the caravans and horseboxes leaving the site. That’s just for starters, and up on the showground a similar exercise took place - marquees loaded up to be returned to stock, grandstands dismantled, Public Address equipment and ‘miles of cabling’ pulled out – all in record time this year. Radios checked in and ‘guilty’ officials identified if they had not been returned. In the aftermath of these two items of radio equipment lost from last year turned up – can we sneak them back – probably not.
Unsold programmes and admission tickets are stacked up in the office corridors, ready for someone to muster the energy to audit them – must be concluded soon as we need the detail prior to ordering for next year.
Thank you letters are still being written – firstly to sponsors but also our army of volunteers without whom we could not stage the event. De-briefs are being arranged – my diary is looking alarmingly full between now and Christmas and we must not forget the accounts - our year-end is fast approaching and invoices are flooding in.
Portable cross country fences have been stored away and the ground ‘put right’ in readiness for Captain Mark Phillips’ visit next month, when plans for the 2014 track will be mulled over. The Main Arena areas and whole cross country will shortly receive a dressing of seaweed fertiliser.
Hardly time to reflect on the past month, but it is important that we do – what went well? And just as importantly what didn’t go well? The consensus is that the event ran really well with an exciting finale to a great competition and Mark’s new track was met with universal praise. How fortunate we were with the weather, which can make or break an event, and we missed the torrential rain forecast for the Friday. Our visitors were happy with many basking not only in the sun for much of the week but also in shoppers’ paradise, which is so important for our retail exhibitors.
I have just been in the Park with David Pennell, the Estates Director, to discuss some ideas for next year. We both commented on how wonderful the Park looked particularly now that the deer, which were shut up for the period of the Event, have been released back to their rightful home in front of the magnificent Burghley House. We would not have known that nearly 160,000 visited us barely three weeks ago. Despite the glorious sun there was a definite autumnal chill – definitely time to put 2013 to bed and make ready for next year when we will look forward to welcoming you all again between 4 and 7 September.
To enjoy some of Burghley’s highlights please click here.
Tuesday, August 27, 2013 13:56 BST
DIRECTOR'S BLOG - BANK HOLIDAY THOUGHTS
Bank Holiday thoughts……………
The run up to Bank Holiday was fast and furious and with the threat of a postal strike the tradestand team hardly drew breath as they packed up instructions and passes to send out to exhibitors. How fortunate that Sarah, who many years ago was a regular summer Temp. answered an SOS to come and help. It’s amazing what a difference an ‘old hand’ makes (Sarah, if you are reading this I know you will forgive the term!).
All this amidst moving the admin office up to the showground. Katherine, true to form, had this planned meticulously; portacabins craned in and positioned to the last centimetre by our site team Chris and Michael; furniture delivered; computer network cabling installed by Paul, our IT wizard, and fit to go – just awaiting the power supply. Event Power provide our temporary electrical requirements for the whole showground and the generators start to come in this week – thank goodness the weather is fine – it’s heavy kit and helpful if the ground conditions are good. I saw Nigel, one of their crew, at Gatcombe a few weeks ago and he assured me we would be up and running within hours of their arrival – it’s so reassuring to work with people like this – everyone knows from year to year what they are doing – I sometimes feel our admin. planning is superfluous and it would happen whether or not we planned in advance.
By mid -week Henson Franklin were siting flag poles and sponsor boards. I keep an eye on this as positioning of boards is important for the television, but it’s hard to keep up with them, so suggested a planning meeting in Ring 2 where the cross country starts. A number of simultaneous conversations took place with David Goldstrom our TV Producer and Philip Herbert, concerning siting of flag poles and PA towers, stringing for the car parks, location of camera hoists, positioning of crossing point signs for the public on the cross country course and more thrown in besides. All being micro-managed to ensure there will be good TV shots. I felt like an arbitrator at times emphasising that we must not forget our public at the Event who need to hear the PA, see the signs, park their cars….. Everyone is so focussed on delivering their particular speciality in the very best way and we have to be expert at coming up with compromises – all resolved but I was glad to return to the relative peace of the office!
There is so much to juggle at this time of year and in the middle of this organised turmoil, last week Sol my PA was busy multi-tasking. I would only be aware of a few items on her agenda but these included finalising catering schedules, confirming to the Military Band which nations are entered in readiness for playing the National Anthem on the final day, fine-tuning arrangements for the parade of Kauto Star and Neptune Collonges and perhaps most importantly co-ordinating media days with our Press Officer, Bridget from JB Promotions. Bridget was in the Office bright and early last Wednesday having travelled up from Somerset to oversee the co-ordination of radio interviews and filming for the Land Rover YouTube site – some of you will have seen the media day updates on our facebook and twitter page.
The admin. team worked hard over the weekend, so I suspect were pleased to have experienced typical Bank Holiday weather – mainly rain! At least they were not all missing out on what might otherwise have been a glorious August Bank Holiday. It was a perfect refresher for the cross country and showground and reduced the requirement to irrigate the course. David Carpenter, a member of Philip’s team would normally have been making regular checks on the irrigation equipment so was able to turn his hand to a myriad of other last minute tasks. Yesterday, Bank Holiday Monday was better and perfect Burghley weather. I hardly dare tempt fate but I am hopeful this will continue – certainly the long range forecast is good.
Thursday, August 15, 2013 14:55 BST
DIRECTOR'S BLOG - COUNTING THE DAYS..............
Burghley Park looked beautiful this morning as I drove in at 7.00am. The sun was already shining and there was a young buzzard perched on the fence line near the Fence Judges car park, he seemed to be taking note of the estate forestry department who were busy mowing the car park areas either side of the cross country course near the Cottesmore Leap.
I continued down Capability’s Cutting hoping the gates would be open over the lake, but no need to worry as Philip Herbert ‘et al’ were already at work lowering water levels in readiness to build the new fences around Lion Bridge. We had a quick chat about re-siting the dog crèche and the Defence Animal Centre (DAC) Promo area. Both on the edge of the lake overlooking the new fence, which will be a busy spectator area on cross country day so we need to think carefully how they will be positioned. The DAC are based nearby at Melton Mowbray and their display area proved popular last year with those that came upon it – it was a little hidden away so with a tweak of re-siting hopefully more people will be made aware.
Two lorry loads of grandstands were parked up waiting to be unloaded. It’s incredible how quickly everything comes to life around now and by lunch time great inroads will have been made into erecting the East Stand. Since our ‘star studded’ cast of entries were posted on the website there has been a sudden rush to buy dressage tickets. A little lateral thinking comes into play and noting the grandstand crew standing by reminds me to ensure the centre line is mown in the correct place to ensure our dressage aficionados who have requested very specific seats when booking their tickets, get the view they anticipate.
As I continued on my drive, Jack from Woodhouse was offloading the wooden floors for the tradestands, which his crew were fitting and levelling as quickly as he was offloading them. The same team of six arrive every year to put up the main infrastructure for the event. Five of them are Polish and all work incredibly hard under the direction of Jack, the Site Foreman. They build their own little residential area down by the stables; 3 sleeping portacabins and a kitchen unit, all plumbed and wired in. Jack has been with us for as long as I can remember and is an essential cog in the wheels that bring our event together. Amongst his many talents he also acts as Chef for his team and I know will be down from the showground any moment now to cook their breakfast – Buster loves it and is always sniffing around for the odd scrap of bacon that might have been ‘accidently thrown his way’.
A mixture of recent rain and now lovely sunny weather seems to have resulted in a frenzy of mowing today, and around our offices Dan from the Estate is tidying up around the temporary stables that have been erected. Everyone is enthusiastic about the Horse Trials and the desire to present this beautiful Park to look its very best for September seems to be contagious. Nothing is too much trouble and Dan has just stopped to assure me that they will also be strimming around those ‘hard to get at places’ – as if I would have doubted!
Thursday, August 08, 2013 12:27 BST
Director's Blog - Busy weeks ahead.........................
We’re approaching the last furlong, and speed and stamina are the order of the day. However hard I try to get ahead of schedule somehow it never quite happens – fortunately I’ve been in the driving seat for enough years to feel quite relaxed about this; it’s all part of the process – or so I keep telling myself. The last few weeks have been particularly gruelling – our offices are a timber build and have been unbearably hot. Everyone’s been getting in very early when it’s cooler – the intention being to go home early, but this is just not practical and the days are getting longer and longer. Poor Buster has really been feeling it, but all is not lost as Sol has sourced a pet pool – so there’s one on order, which no doubt will result in an instant change in the weather.
Alice, who helped last year in her school holidays has returned for more punishment and has nearly worked the photocopier to death. When she’s not photocopying she’s busy encapsulating instructions, collating tickets, checking caravan and tradestand ‘pegs’ and no doubt much else besides – here’s hoping she will be back next year, but that seems a long way off right now.
Listening to odd conversations taking place in the office I am aware there’s still a lot of passes and instructions to send out to stewards and helpers, but I know it will happen and wouldn’t dare interfere. Anne is particularly busy right now as the three day event entries have closed so is fully focused. Our chief Medical Officer was intending to call into the office over the weekend to check kit and run through everything – as ever she will greet him cheerfully, but when you are being pulled from pillar to post and drowning in other paperwork this takes a super human effort.
Philip Herbert is preparing for our TV producer to come and film the cross country course this week for showing in advance of the event on Burghley TV. Although the fences will not be presented in their full splendour or decorated with flowers until the week of the event, there will still be a flurry of activity in readiness for this, which reminds me the fence names need to be finally decided. Once they’re up on Burghley TV there’s no going back – sounds quite straightforward, but it’s often the simplest of things that need deliberation.
The Main Arena railing went up several weeks ago, which always stiffens the spine as to the imminency of the event. This was further enforced last week by the arrival of Graham, site foreman for Woodhouse, which really heralds the countdown. Graham (known as Jack by many), knows his job inside out and by the end of his first day one of the Grandstands was already up and great inroads made into erecting a whole avenue of tradestands.
It will seem strange this week not to look out of my office window and see members of the Burghley Pony Club who have just finished their first residential camp. I grew up in the Burghley Pony Club so it was great to be able to support this. Our facilities in the stables area were made full use of, including the outdoor ménage and also the showers that our 3DE riders use and which are in one of the old converted stable blocks. Many of the children even said these were better than the showers they had at home, so here’s hoping there will be no adverse comments from our own competitors next month! I was given the Grand Tour, including an invitation extended to inspect the stables, for which full marks were awarded to all. I also applaud the Mums (and Dads) who worked tirelessly throughout the week – the catering effort was mammoth and I am only sorry to have missed the evening when lasagne and apple crumble was served – but I save the best ‘til last. A comment from one of the younger members, that her pony was absolutely 4* but just needed to grow a little – how I wish I was 8 years old again!
Wednesday, June 26, 2013 10:59 BST
The Director’s Blog – the ‘countdown to Land Rover Burghley 2013’ continues
So much has happened in the last month and I’m not sure where best to start – perhaps it should be with the Tattersalls International Horse Trials and Country Fair, which I was fortunate enough to be invited to at the end of May – definitely a firm favourite of mine and I have not missed one since the inaugural event held in this lovely part of Ireland 8 years ago. It has grown from strength to strength and comes with the added bonus of the most amazing Irish welcome to all who attend. Close on its heels was the Equi-Trek Bramham International Horse Trials, which I visited a week later to watch one of our Dubarry Burghley Young Event Horse qualifiers as well as catch up with Land Rover, our title sponsor, who were attending for the day as they also support Bramham. It turned out to be one of our rare Summer days this season and I took the opportunity to walk the cross country which looked fantastic – our own cross country track is still very much in its raw state and it is presently hard to imagine what it will look like when all our fences are dressed – the team at Bramham had certainly delivered the goods.
I mentioned earlier that in parts our cross country course is following a new route. Besides the physical build of the fences and ground maintenance, this brings a myriad of associated considerations. To add further to our challenge, our traffic management plan has been tweaked – of insignificant consequence I hear some round the table say – but this brings exponential effect on other aspects!
Much time has been spent deliberating over so many facets; medical and veterinary cover, fence judges, location of Sector HQ’s, loos, catering points & licence application for bar areas, which have to be defined in advance to within metres of where they will be on the day.
A major challenge is managing spectator flow on cross country day – rather like spaghetti junction this is quite a science – hopefully not as complicated but how fortunate Philip Herbert, is responsible for this element! Our part is finding and briefing the personnel required to oversee all the crossing points that our Clerk of the Course requires, vital for pedestrian and emergency vehicle access on the Saturday. With so much reference in equestrian press recently about volunteers, this is a case in point - where would we be without ‘Stamford XT’ - senior members of our local Round Table - who provide nearly 500 such stewards each year, all of whom are co-ordinated with military precision on the day. I’m wondering whether I can twist their arm a little further to add one more who would be willing to join us for the week to oversee the daily allocation of 20 or so Land Rover courtesy vehicles for our officials – perhaps someone reading this blog might fit the bill? Perfect for a Land Rover enthusiast with an equestrian interest – surely cannot be difficult? Next month I will let you know how I have got on!
I admit that social media is not my forte, but I was thrilled when informed that our new Competition and Events Facebook Tab, launched at the end of May, has been a tremendous success. Not only will it keep you up to date on equestrian events in the interactive calendar, but we also have some truly amazing prizes to be won throughout the summer. You can take part by visiting our Facebook page, click Like and then the ‘Events & To Win’ Tab – Good Luck, we might see you in your new Dubarry boots reading Horse & Hound at the Event!
Wednesday, May 15, 2013 12:59 BST
The Director’s Blog – to start our ‘countdown to Burghley 2013’
It hardly seems a year since I sat and wrote my first blog of the 2012 Season and here we are again. Having recently returned from a wonderful week at Badminton I don’t need reminding that we must now concentrate our efforts on the 2013 Land Rover Burghley Horse Trials. Hopefully the glorious weather experienced over Badminton week is a good omen; certainly the trade exhibitors had a better start to the season than they did last year and fingers crossed this continues for us all in 2013.
The Rolex Grand Slam remains as elusive as ever, despite the exceptional circumstances of being contested by two riders, both at the very top of their sport. I can hardly imagine what it must have felt like to have had this within grasp and then for it to dissipate into thin air. Similarly there was disappointment for Michael Jung, who surely after jumping the final fence at Badminton must have felt it was ‘in the bag’, particularly as the crowd cheered so enthusiastically – only to find he had rolled a pole at the last – that’s eventing. Congratulations though to ‘Jock’ Paget, who hopefully will recommence the Grand Slam cycle by competing at Land Rover Burghley in September.
Everyone in the office is up to speed with routine administration tasks for the beginning of the year: numerous outline meetings with contractors; planning and allocation of qualifiers for the Dubarry Burghley Young Event Horse classes; marketing and PR; invitations issued to tradestand exhibitors and much more besides - most recently the opening of the Box Office at the beginning of May. Thank you for the feed-back which many of you have given to our new booking system, fortunately mostly positive, but teething problems have been incurred by some and we will continue to iron these out. Please bear with us and by next year it is our intention to have an ‘all singing and dancing’ system!
Philip Herbert, our Clerk of the Course, has been busy building the cross country for Brigstock Horse Trials, taking place next week in the grounds of Rockingham Castle, and after this he will commence work in earnest for LRBHT. There were the usual planning and site meetings in the Autumn with Mark Phillips and significant changes are being implemented to our course this year - more of this over the coming months.
Prior to the onslaught of winter our customary ground maintenance plan was adhered to , vital to ensure we produce the best ‘going’ possible for our equine athletes. Philip’s schedule of works also included drainage upgrades for the dressage working-in areas and the hard winter that followed provided perfect conditions to establish these improvements. Following sun and spring showers, mowing of the course has now commenced and it hard to believe that barely 6 weeks ago there were remnants of snow lying in the lee of our hedgerows following drifting of heavy snow that fell at the time.
The Dubarry Burghley Young Event Horse qualifiers are off to a flying start. Having watched our first qualifier of the season taking place at Badminton, it was gratifying that the winner of the Burghley 2012 Four Year old Finals won the 5 year old qualifying class. With another 18 qualifiers to run, including one just this last weekend at Chatsworth International, we anticipate the competition will be as hotly contested as ever.
Over the coming months I will ‘try’ and keep you updated on activities and plans for the Trials but that’s all for now – until the next one.